Asset Management

What are the benefits?

Ability to identify what technology and information is in your organisation,understand what is most important to deliver your organisation’s objectives, and to assess the impact if that technology or information becomes compromised in some way.

Ability to identify and assess vulnerabilities that may present a risk to your organisationthroughout the lifetime of your systems, reducing the likelihood of a unknown system that has not been properly maintained being exploited and causing an incident

Ability to apply and maintain proportionate security controlsby having an up-to-date understanding of your assets

Ability to plan future technology cyclesto reduce the risk of legacy or unmanaged systems, as you can plan to replace these before they becomes a security risk..

What Is Digital Asset Management?

Digital Asset Management (DAM) is the process of storing, finding, retrieving, sharing and organizing digital assets (i.e. images, videos, audio, documents). DAM solutions are software-based systems that help organizations manage their digital assets, through a central and controlled platform. They allow operations to be performed on data files, in a safe and secure manner, to ensure that data is not lost.

How Does Digital Asset Management Work?

Traditional file systems are no longer adequate for organizing digital assets, as the data is typically unstructured and there are far too many files to manage. Organizations need to be able to find and retrieve their files quickly and efficiently, which is why they’re deploying digital asset management solutions.

These systems help organizations locate their files with ease, by tagging each digital asset with unique metadata. Through the use of metadata, DAM solutions enable organizations and specific departments to find their digital assets quickly and easily, without having to sort through complex hierarchical storage structures and recall specific file names.

When a digital asset is created, it must be indexed, or assigned a unique metadata tag, that labels the file with a detailed description. That metadata is then used to help make that asset findable, retrievable and usable. Once tagged, a digital asset is made searchable and discoverable to an organization - all one has to do is search for the file within the DAM database.

Another important function of digital asset management solutions is storage optimization. Organizations often incorporate multiple different primary and secondary storage media into their IT infrastructure. They reserve the primary storage (i.e. hard disks, SSDs), which is often higher performing and more expensive, for active files that they need frequent, real-time access to. Secondary storage media (i.e. tape, optical, cloud) are used to store or archive files that are utilized less often. Digital asset management solutions often include the functionality to automatically move files to different tiers of storage, based on how often they’re accessed or other user-defined policies, to ensure optimal performance and cost savings